For many couples, choosing their dream venue is one of the most exciting parts of planning a wedding. Getting to see your venue is a great way to visualize how your dream will come to life. Here are ten questions to ask your wedding venue before you book it.
Why this seems like a common sense question, many couples inquire about the prices and packages, but totally miss to ask if the venue is available on their desired date. If not, are there any other available dates? It’s also a good idea to check with your close family if they have any have any conflicts on dates.
Everyone wants to save money, and that’s understandable. Many venues have packages you can select to help you save money. Many locations have “off season” or Friday/Sunday discounts. Still, what are the benefits of these packages, and what do they include? Ask the staff to recommend you the best package for you.
You may have heard that wedding venues are expensive. However, you can always try to negotiate a venue’s price. You can also ask if you can offer anything in return for a discount. For example, you could offer to pay up front. Many of the best venues offer excellent deals to prospective couples who book as soon as possible.
Also, due to Covid restrictions and uncertainty, many couples decided to postpone their nuptials to 2022 so you can have a bit of leverage in 2021.
Due to rapidly changing COVID restrictions, many couples have been forced to reschedule several times or even cancel their nuptials. It is therefore crucial to choose a venue that will work with you to accommodate such potential changes. What happens with your down payment? Is there a cancellation/rescheduling fee?
If you are dreaming about an outdoor ceremony, talk with the staff about a backup plan in case it rains. Can you move the ceremony and reception to different spaces? Can you switch to an indoor location on a short notice? Are there any extra fees?
Parking and traffic is a common concern among guests. Parking at a banquet hall may be ample, or a bit less than necessary. Make sure you understand how many parking spots you will have available.
Also, you could inquire if there is any valet parking offered and if there are any costs associated with parking.
The venue should provide details on all parties being held on the same day you’re planning to have your wedding reception. If there are several parties going on at the same time it is a good idea to know in advance so you can avoid potential delays (food, multiple vendors using the same entries/elevators, etc.)
Many of the banquet halls, hotels, restaurants, and private clubs have terms and conditions that you need to read to make sure that you’re comfortable with them, and that you follow them to the letter. Not all of the facilities allow the general public to bring in alcohol and beverages are costly.
If you are allowed to bring alcohol, is there a corkage fee? Do the math and make sure you pick the best option for you.
If you fail to plan, then you plan to fail! It is very important to plan properly so that you can fully enjoy your day. As such, it is always great to know where you can take group and couple photos so you can save time on your wedding day. You might want to discuss with your photographer a story board (some brides call it a shot list but that sounds too restrictive) so you don’t improvise on the wedding day.
If the venue has a preferred vendor list it is not a bad idea to consider those professionals. Please note that some establishments charge vendors a “listing fee” and not all the vendors on the list are selected on their merits. Also, often the vendors on the preferred list have to pay a “referral fee” to the venue, so you will might end up paying more for the same services.
Another wedding venue question is the start and end times. They are very important, for you, your guests and for the vendors. For example your decorator needs time to make your vision reality and if he or she don’t have enough time, that could be problematic.
Image Courtesy of Photography by Calin – www.bycalin.com
It takes a lot of work to create a fairytale wedding. It’s not just about getting married. It’s also about making sure the right details are in place, so you and your guests have a great time. You don’t want to leave anything to chance. That’s where a coordinator comes in. Fortunately, quite a few venues include the coordinator’s service in their packages.
It is important to know that a venue coordinator is different from a wedding planner. The coordinator works for venue and if there are issues she or he will always side with their employer.
Your venue is likely to provide you with a wedding coordinator, as they know that planning can be a stressful process. Your coordinator’s main job is to meet with you and your partner to plan your wedding day. However, they also take care of lots of other little details, so it’s worth making sure you know what they’re going to do to help you plan your day. A coordinator can take care of a variety of things that are needed to help ensure the smoothest day possible. Many venue coordinators can provide you with space layout recommendations, including how to best layout the room depending on how many people are expected to attend.
A menu tasting will help you and your partner choose your dinner menu. It is usually held at the venue, and gives you a chance to taste the food that will be serving at your nuptials. The menu tasting is a great way to kick off your wedding planning—it gives you a chance to meet with professionals and help you get excited for your upcoming nuptials. It also provides you with an opportunity to try out many different menu options and make selections on dishes that will be served at your dinner.
It’s important to remember that not all wedding venues are created equal. Some will offer a menu tasting as part of the package, while others will charge a flat fee or per person for a tasting, and still others may not offer this service at all.
Perhaps the most important detail to cover is whether or not they have restrictions on the beginning time for the reception. No bride wants to to discover that they have to wait for dinner to start. As such, another two crucial questions to ask your wedding venue are: “Do you have restrictions on what time the reception can start? What are your restrictions? What time do you want the reception to begin?
With so many aspects to consider when planning nuptials, it’s easy to forget a few. One important detail to double check is the maximum number of people allowed at your ceremony and reception. If you book a room at a hotel or a banquet hall, you’re likely to have a set number of guests you can invite. Not only is the venue’s space important, but also its occupancy limits. Just how many people can the place hold? Although the property’s floor plan (and the square footage of the space) is a good indicator, it’s always best to ask the venue’s staff about its maximum capacity.
Your venue may charge a fee for both set up and clean up. Some venues may even make this charge mandatory for all packages, so read the fine print to see if these charges apply. Venues can charge a flat fee, per person, or they can charge by the hour. Some venues do not charge anything for set up or cleanup; they look at the amount you will bring in as their fee. In addition, you need to ask if the venue staff will be responsible for the set up and cleanup or whether you and your friends will need to do this.
There are some decorations that you might need to avoid. Among them candles, sparklers, smoke grenades, fireworks and string lights are the most common. Ask your contact to provide you a list of the banned decorations so you save money, time and aggravation.
An important question to ask your venue is whether or not tables and chairs are included in your basic package. These are essentials so it’s best to find out earlier rather than later. This way, you can budget accordingly and account for the chairs and tables you’ll need in your budget.
Venues are an essential part of planning – they provide a blank canvas for you to make your dream a reality. But not all venues are created equal. In fact, many venues have unique characteristics that make them more desirable than others. For instance, some venues have a rich history , others have an inspiring setting, and some even offer customization options. What makes a particular location unique is one of the most important questions to ask your wedding venue.
Reading the contract several times and discussing it with a legal advisor is a great idea.
This is particularly important for large venues.
You need at least 1 restroom for each 25 guests.
If you plan any surprises such as flash mob dances or games it is important to know the surface and capacity of the dance floor.
If you’ve checked these important questions off your list, you’re ready to book the perfect place for your the best day of your life.